Assess the Stress

This is it guys. Two more weeks and then FINALS! Wow, two sentences into a blog post and I’m already about to reach for the stress chocolate I have stashed in my desk right next to the stress tea. Admittedly, the rest of the semester is going to be non-stop GO, GO, GO, for me and a lot of y’all out there. We’ve all being kicking ass this year and nothing is stopping us now. Even that crippling fear of ending the semester in a horrific crash and burn finals extravaganza doesn’t stand a chance. Not going to happen, folks. Why? Because we are going to keep our stress in check. Rachel and I have both been through our fair share of finals weeks (not to mention Rachel’s COMPS are tomorrow! GO WISH HER LUCK) and we’ve gathered up our top tips for finishing the semester with minimal freak out moments.


  1. Hang on to your favorite mantras for dear life until it’s all over. My personal favorite currently is “Stay ahead of them game, or at least don’t fall behind”, while I’m pretty sure Rachel’s is “All my tasks are accomplishable”.  I used to think mantras were a little silly, but I am a full fledged believer now. Sometimes just taking a moment to remind yourself that you are capable really helps.




  1. Plan Ahead. I have a lot of trouble with this one, even though I meticulously plan out my days via my iCal. My love for sleeping in always dashes my morning plans. So now, I’m trying to make my morning plans part of my evening plans. I really, really recommend Unfuck Your Habitat’s tumblr for further help on this issue. Tonight I’ve actually got my lunch for tomorrow ready and an outfit picked out for tomorrow!

 

  1. Lists, lists, lists. We’ve said it before and will say it again. We at STS love (need) our lists. Breaking things down. Crossing them off. I don’t know how people passed finals before lists were invented in 1873 by Baroness von Listenstein.


  1. Talk it out with friends. Sometimes you really just need to vent and complain and get all your frustrations out before you can go back to tackling everything. Even just a quick phone chat can put you in a better mood and chances are you’ll also brighten up your friend’s day as well!


  1. Or talk it out with a campus provided therapist. Maybe your friends are busy. Maybe you just want to discuss something with an unbiased third party. Maybe you really need to reach out for some extra advice. Whatever the reason, know that there are always services on campuses for counselling. Often these services also provide general relaxation workshops during finals. There’s a massage chair and stress ball somewhere waiting for you!
  1. Prioritize yourself and your time. You can’t do it all, so don’t put too much unnecessary pressure on yourself to try for the impossible. You come first. Sometimes that means sacrificing in some areas. Maybe your room will be messy for a week or so. Don’t sweat it. Maybe you’ll go over a bit on your dining out budget. You need to each and you don’t have time for much more than campus food. So be it! But do try and get enough rest and mental downtime. You are worth it!


  1. Jam to some upbeat tunes! I maked it myself!

  1. Forget all the previous hints and just join Rachel at this website with all the David Tennent gifs and photos you could ever want.


STS Extra Credit: Let us know what your go-to destressing tips are!

Getting a Motivation Makeover

Last week, doing anything was a struggle.  Literally all I wanted to do was watch cartoons, eat burritos, and perform the bare minimum tasks I could get away with doing (Editor’s note: This is me. Always).  Admitting these sorts of things is what makes the idea of an anonymous blog very appealing on occasion.  It’s not because I have a super exciting secret life or anything (spoiler alert: I find my own life very exciting on the whole), but because I think a lot of the things I struggle with as a scientist in training are widely felt but often actively overlooked.  Graduate school is where you learn how to learn (because as a scientist, the learning never stops), hone key skills, and net a set of accomplishments that will make you stand out in the job market.  It’s a place where people who are fired up about things go to dive deep into problems, and it’s no surprise that so many great innovations are the result of doctoral dissertations.  And I’d say, about 50 weeks out of the year, I feel fired up about science.  About conservation.  About freaking adorable invertebrates and gnarly invasive plants.  


Adorbs.
I’ve been in graduate school for over 5 years, 3 years for my Master’s and 2 full years of PhD work.  It would be disingenuous and unhelpful for me to say that, over the past 5 years, I haven’t had motivational slumps.  Do I believe there are people who are 100% juiced up all the time, who never have to search for a reason to get reignited over their work?  I really do.  And I wish I was one of them, but I’m not.  Further, I think there are plenty of graduate students who struggle from time to time with motivation.  There are a lot of reasons:  personal issues, burnout, loss of interest in a project, imposter syndrome.  The thing is, I think we are taught to pretend this isn’t happening.  I have stock advice I give to all new graduate students when we are chatting, “Anyone who pretends they have their act together is faking it.  Everyone is freaking out.”  I think I need to do a bit of taking my own advice.  I’m probably not the only one who occasionally sits at their desk and goes “blah.”  I don’t think feeling a periodic lack of motivation makes me (or you) a bad scientist.  I don’t think it indicates a lack of passion.  I think pretending it isn’t happening is less than authentic.  I think refusing to yield to these periods and rekindling your fire speaks volumes of capability, passion, and drive.      


So here is my truth, as I’ve experienced it on several occasions.  I’m sailing along fine, killing it in the lab, balancing several projects, keeping my little fingers tippy-tapping on my writing projects.  A large milestone approaches.  I start to feel like I’m not doing enough (ironically, these sorts of thought progressions usually happen after 8pm in the lab…) and a little touch of imposter syndrome starts to kick up.  How rude!  I make plans for how to attack said milestone, I budget out my time, I feel like I can totally do this!  Then I’m motionless for a stressful span of days, absolutely sure that as soon as I begin I’ll realize the task is impossible.  Things spiral, I consume an unnatural amount of peanut butter, then some action or event clicks things back into place and I’m sprinting again.  In the spirit of honestly, it’s absolutely frustrating to look at yourself in the mirror and say aloud, “What’s wrong with me this week?”  But, in the end, it’s almost like fighting with your best friend.  It’s going to happen at some point, and if you take the time to learn something about them and yourself in the process, you can come out the other side closer than ever.


After that overly honest preamble, I’ll present my non-exhaustive, in no particular order list of things that have gotten my butt back in gear in the past.  This is how I kiss and make-up with science when I’ve been neglecting it.   



  1. Take in some inspirational media (of the non-scholarly variety).  Here are my go-tos, but your milage may vary
    1. This essay about how science is SUPPOSED to make you feel stupid, dummy.
    2. This poem, always and forever.  “Practice resurrection.”
    3. This essay by Aldo Leopold on extinction.
    4. This poem that will make you want to be a better person.  “If you’re handing out flashlights in the night, start handing out stars.”
  2. Make a plan. I know, you had a plan before, but make a new one.  The old one obviously wasn’t working.
  3. Screen Shot 2014-10-20 at 9.57.58 PM.png
    Mer’s Plan involves detailed time breakdowns. 
    Kill the distractions. Is an ill family member nagging at your mind?  Call them and ease your worries.  Do some large batch cooking so you don’t have to worry about the dishes or food for the rest of the week.  For goodness sake, get off Facebook, Twitter, Instagram, and all the other good things to do with the internet.
  4. What helps you focus?  Do that. Exercise?  Yoga?  A good night’s sleep?  Get those things.  Trust yourself.  Trust that you know the difference between procrastination and positive self-care.   
  5. Talk to inspired people.  You are a very cool person with very cool friends.  Find the one who is the most lite up by their current project and parasitize their enthusiasm .  I had a super uplifting talk about education leadership with a friend earlier this month.  Obviously, I’m not an education scholar, but their passion was infectious (Editor’s note: Rach and I talked about this during our Productivity Meeting last week. Unfortunately, I was in the middle of my first PhD midterms and was NOT available for enthusiasm! I suppose on the flip side of this, when you are feeling on top of your game then you should share your enthusiasm with those who might needs a little extra.).
  6. My moral support.
    Freaking talk about it.  Get a coffee with your gradschool best friend, call your sister, Skype with your mom, chat with your cat, or anyone else who cares about you.  It’s great to be internally motivated and sure of your inherent worth or whatever, but when your best accomplishment from the last two days was getting your inbox to zero, you need someone else to remind you of the bigger picture of yourself.       
  7. Update your CV.  This seems like a time suck, right?  It can be, but adding all your most recent accomplishments to your resume will remind you of times when all your hard work has paid off for you.  The only thing better than having someone else remind you that you are awesome is reminding yourself.    
  8. Hey, you, this is your JOB, remember? Either someone is paying you to do this work or you are paying for the experience yourself.  Hopefully it’s the former.  Here’s to hoping we never dip below the minimum job performance we need to maintain.  Beyond that, would you give you a raise or a promotion?  Put on some business casual attire and go sit in your workspace.  Put yourself on the clock.  
  9. Make a vision board, write an affirmation. Am I really that much of a hippie?  Apparently so.  I’ve made some pretty impressive vision boards in my day.  First of all, it’s crafting, which is relaxing.  Second, if you put it somewhere where you are forced to stare at it everyday, you’ll be surprised how you realign your actions to start actually working toward your goals.  If you’re not into pictures and glue sticks, write an affirmation of your intentions and put it on your bathroom mirror, or the fridge, or wherever else you will see it everyday.  The important thing is to see it everyday.
  10. Take an actual break. No, don’t start reading fanfiction at 2am when the whole purpose of drinking that cup of coffee was to get some real work done.  I’m talking take a mental health day.  Draw a bubble bath, go for a hike, and eat all the freaking burritos.  Give yourself a break for goodness sake, then rally rally rally.


Don’t worry, get muddy.
Thanks for letting me share something real.  Authentic living feels so good.  I hope it helps someone else!  Anyone else have tips and tricks for snapping out of a funk?  I would love to hear them.  Until next time, I have some precious inverts to read about.
 

Editor’s Note: I think a big takeaway from this blog post is that while graduate school can be a huge undertaking that commands a lot of your time, that doesn’t mean you have to let to rule your entire life. Prioritize yourself and those important people in your life that you want to spend time with. You could work on Grad School Things all day and all night long and never really reach a stopping point. If you wait until you’re completely caught up on everything you want to do, then you’ll run out of hours in the day.  However, if you schedule yourself some Real Life Time along with your Productivity Time you’ll be able to enjoy some of what keeps you motivated and happy. I have been hyper-scheduling my days using my Mac’s iCal program, and I find it helps me stay on track while still allowing myself time to chill doing Life Things without feeling guilty about things I could be working on instead. Don’t let the fear and the guilt get you down or keep you from enjoying life.

Cover Letters of Interest

Once you’ve gone through the process of finding potential grad school advisers, the next step is to contact them. It can be quite scary. That fear that you’ll craft a seemingly marvelous letter, attach your well-written CV, send it off, and then…hear back nothing. Or worse, you’ll hear back, but they aren’t interested in your obvious brilliance. Try not to get in your own head too much. Think of it more as the start of an epic journey towards the next step in your blossoming academic career. The professors that show the most interest in you are going to be the ones that are the best fit for your unique interests and skills. Writing about yourself is hard, but now is the time to brag on yourself a bit. Say it with me, “I am a badass science baller and all the profs want me.” Keep in mind that this letter does not need to be perfect. I just looked back at the cover letter I sent to my MS advisor (keep anything you write about yourself!) and it’s nearly 2 full pages long with way too much information. Thankfully, she wasn’t bored, and I had a wonderful, productive Master’s experience.

Say it again!

There’s a fine line between a letter of inquiry and a cover letter. Basically, if there is a posted opening with the advisor, then it is a cover letter. Otherwise, it’s a letter of inquiry, simple as that. The aim of such a letter, when writing to potential advisers, is to express your informed interest in them and their research, while also presenting a focused snapshot of yourself. Informed interest is important. Make sure you familiarize yourself with their work. Read their papers.  Brainstorm ideas for how your work could compliment theirs.  I’m not going to lie, this can be tough. I find it helps to remind yourself that you are not contractually bound to follow through with the ideas you come up with and present during your application process (Editors Note: This was my mantra to Meridith during her PhD application!  Glad to see it sunk it.). You just want to show that you are an intelligent being with a real interest in a similar field of research and that you can come up with relevant ideas.

To begin, you’ll want to state your interest in their lab and ongoing project(s). A common pitfall is to contact a professor about an area of research in which s/he is no longer active. Check the dates on those publications!  Additionally, some professors will be looking for more than one student to work on a several different projects. Clarify early why you are writing to them. They get numerous emails daily and the easier it is for them to read your email, the easier it will be for them to respond. Next, the second paragraph should be a self introduction. What are your recent experiences, and how would the skills you have benefit you if you were to join this person’s research group? The third paragraph should be dedicated to expressing your interests, goals, and ideas for research. The final paragraph is a little more general.  You can think of it as a summary:

I think my interests, skills, and future plans could potentially fit in well with your research program.  If you have room for a PhD student in the (interest term and year here), please let me know if you would be open to discussing my interests or experiences further. I have listed some of my major accomplishments below, but I have also attached my full CV if you would like further information about my past experiences and skills. I know you are very busy, so I appreciate any time you can give me.  Thank you very much.

I like to include a little bulleted list of notable accomplishments to whet their appetite. I wouldn’t advise giving them more than your “top 5.”  The goal here is to entice them to open your attached full CV.  Good achievements to mention are:

  • GPA
  • Grants or scholarships awarded (and how much $$ you were given)
  • Examples of academic excellence (exceptional GRE scores, special skills, unique courses taken with grade)
  • Evidence of research experience (REUs, internships, volunteer positions in research groups, etc.)
  • Publications (with links) or presentations/posters 

The internet already has loads of posts on this topic and plenty of sample letters to reference. Don’t rely on just this post!

Contemplative Mammoth’s Post
Dynamic Ecology’s Post
The Professor is In’s Post
Simple Sample Letter
In Depth Cover Letter Essentials

Please let us know if you have any other great cover letter references! We’d love to let this list grow and provide a wide array of recommendations for the future graduate students among us!